Executive & Administrative Assistant 

Olympia London is a world-famous event venue and we’re going through exciting changes. We’re looking for a skilled and experienced EA/ administrator to join our team in London, this is a great opportunity to work right at the heart of our business supporting our CEO. 

What you will be doing: 

You will provide administrative support to our CEO and potentially also other senior team members including diary management, travel arrangements, internal events, producing reports, letters and presentations as well as taking minutes. 

You will work closely with stakeholders, event organisers, colleagues and service partners at all levels internally and externally. 

This role presents an opportunity for an experienced EA/ administrator to work at the heart of our business in an ever-changing environment whilst the venue undergoes its transformation. Truly no two days are the same! 

Who we’re looking for:

We are looking for a self-motivated team player with excellent communication, organisation and IT skills. Previous PA/ secretarial/ administrative experience is essential for this role, together with good technical knowledge of Outlook and all Microsoft Office programmes. Touch-typing skills would also be desirable. You should be comfortable dealing with multiple senior stakeholders, being an ambassador for the business in all these interactions and working autonomously. You should also be comfortable working with MS365, Teams and adapting to new technologies. 

The successful candidate must be willing to commute to Olympia London in W14, we operate an agile working model in which an average of three days per week is expected to be worked at the venue with two days remote. This may vary dependant on business needs. 

For this vacancy we are open to either full-time or part-time applications, please indicate your preference within your application. 

What are the benefits? 

  • Competitive salary 

  • Discretionary company bonus (subject to company performance and Executive decision) 

  • 28 days holiday 

  • Contributory pension 

  • Private medical and dental plans* 

  • Life insurance* 

  • Staff support services 

*After 3 month probation 

For a full job description or to apply (attaching a full CV please) email hr@olympia.london quoting ‘Executive and Administrative Assistant’ in the subject line.  

About Olympia London 

Olympia London is more than an exhibition venue and conference centre. It’s an inspiration. Against a backdrop of grand Victorian architecture, the three connected spaces inspire engagement and enjoyment, chart cultural trends and showcase the latest technological innovations. Olympia London is recognised in the industry for exceptional levels of customer service and support, and our numerous awards are testament to our clients' satisfaction. Olympia London is part of ASM Global which is the world’s leading venue management company and producer of live event experiences. 

Olympia London is undergoing a period of change. In 2017, the venue was bought by a consortium led by Yoo Capital and Deutsche Finance international. Work is currently underway to transform the wider estate into a cultural hub of which Olympia London will be the central part. Once complete, the estate will include a new theatre, music venue, two hotels, over 30 eateries, world-class office space and over two acres of public realm. Discover more information on the Olympia destination.

Olympia London’s corporate social responsibility programme is called The Grand Plan. It is interwoven into everything we do, from engaging with our communities to sharing expertise with industry peers. The Grand Plan supports our vision of the future and is our commitment to demonstrate and showcase leadership in the events industry, and to create a better business for everyone to enjoy for the long term.